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UK Student Rentals Privacy Policy

1. Introduction

UK Student Rentals ("we", "us", or "our") provides a personalized accommodation matching service connecting students with landlords in the UK. We operate as a private matching service (not a public listing platform).

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By using our services, you agree to this policy. If you disagree, please do not submit your information.

2. Information We Collect

2.1 Student Enquiry Form

We collect:

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  • Contact details: Full name, email, phone number

  • Academic information: University, course, year of study

  • Accommodation needs: Budget, preferred location, move-in date

  • Personal details: Age, gender (optional)

  • Special requirements: Disabilities, accessibility needs (optional)

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"By submitting this form, you agree we may share relevant details with potential landlords as described in Section 4.

2.2 Landlord/Agent Registration Form

We collect:

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  • Contact details: Name/business name, email, phone

  • Property information: Address, type, photos/videos

  • Tenant preferences: Gender, student status, age range (if any)

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"By submitting this form, you consent to UK Student Rentals sharing your property details with pre-screened students."

2.3 Student Consultant Agency Form

We collect:

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  • Agency contact details

  • Referral terms

  • Referred student information (with consent)

2.4 Additional Data Collection

If more information is needed, we may contact you via:

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  • WhatsApp

  • Email

  • Phone

We will:

  1. Explain why the additional information is required

  2. Obtain your explicit consent before collecting sensitive data

  3. Only request necessary details (e.g., proof of student status)

3. How We Use Your Data

Privacy Form.png

4. Data Sharing

4.1 What We Share

  1. With landlords: Student's name, age, university, course (with consent)

  2. With students: Landlord's name, property photos, contact details

  3. With agencies: Referral outcomes (with consent)

4.2 Key Conditions

1.  Student-Landlord sharing requires:​​​

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  • Student's opt-in consent (per data type)

  • Landlord's legitimate request for screening

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2.  All parties agree:

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  • Information is used solely for accommodation purposes

  • Not to retain data longer than necessary

5. Data Retention

  1. Active matches: Kept while actively searching + 3 months after

  2. Successful tenancies: 3 years after contract ends (for reference)

  3. Financial records: 7 years (legal requirement)

6. Your Rights

You may:

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  • Access your personal data

  • Correct inaccuracies

  • Request deletion

  • Restrict processing

  • Object to data use

  • Withdraw consent

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To exercise rights: Email [prrentals@gmail.com] within 30 days

7. Security Measures

  • All data encrypted in transit and at rest

  • Regular staff GDPR training

  • Secure Wix.com UK servers

8. Breach Notification

We will:

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  • Inform affected users immediately

9. Cookies

We use only:

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  • Essential Wix functionality cookies

  • Google Analytics (anonymized)

10. Children's Data

We do not process data for users under 16 without parental consent.​

11. Policy Changes

Significant changes will be:

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  • Posted here with new "Last Updated" date

  • Emailed to active users

12. Contact Us

UK Student Rentals

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